For Board Members
File Repository
Frequently Referenced Files
- The Fort Saskatchewan Food Gatherers YE 31st Dec 2024 – Audit results
- The Fort Saskatchewan Food Gatherers YE 31st Dec 2024 Adjusting Entries v2
- The Fort Saskatchewan Food Gatherers YE 31st Dec 2024 Financial statements v2
- The Fort Saskatchewan Food Gatherers YE 31st Dec 2024 Trial Balance V2
- 2023 Audited Financials
Board Meeting Minutes January 17, 2024
Board Meeting Minutes February 21, 2024
Special Board Meeting Minutes March 10, 2024
Board Meeting Minutes March 20, 2024
Annual General Meeting April 20, 2024 (See AGM Minutes)
Board Meeting Minutes May 11, 2024
Board Meeting Minutes May 15, 2024
Board Meeting Minutes June 19, 2024
Board Meeting Minutes July 17, 2024
No Board Meeting in August, 2024
Board Meeting Minutes September 18, 2024
Board Meeting Minutes October 16, 2024
Meeting Minutes November 20, 2024
No Board Meeting in December, 2024
2024-2025
Annual General Meeting Board Position Report Dorothy (Dee) Lawrence 2025
Annual General Meeting Board Position Report Raymond Evans 2025
Annual General Meeting Board Position Report Allan Wesley 2025
Annual General Meeting Board Position Report Rachelle Weipert 2025
Annual General Meeting Board Position Report Doug Crowther 2025
Annual General Meeting Board Position Report Patty Gignac 2025
Annual General Meeting Board Position Report Bedros Tutunciyan 2025
Annual General Meeting Board Position Report Amy Fluker 2025
Annual General Meeting Board Position Report Randy Johnson 2025
Annual General Meeting Board Position Report Michelle (Mic) Mayne 2025
Annual General Meeting Board Position Report Pearl Bothamley 2025
2023-2024
Allan Wesley Annual Treasurer Report 2023-2024
Amanda Bell Annual President Report 2023-2024
Corey Brewis Annual Director Report 2023-2024
Dorothy (Dee) Lawrence Annual Vice President Report 2024
Joyann Francis Annual Secretary Report 2023-2024
Lloyd Majeski Annual Director Report for 2023-2024
Christmas Hamper & Toy Committee Terms of Reference Final June 2024
Executive Committee Terms of Reference Final June 2024
Finance Committee Terms of Reference Final June 2024
Fund Development Committee Terms of Reference Final June 2024
Nominating Committee Terms of Reference Final June 2024
OH&S Committee Terms of Reference Final June 2024
Policy Committee Terms of Reference Final June 2024
Risk Management Committee Terms of Reference Final June 2024
2025
Agenda for Board Meeting January 22, 2024
November 20, 2024 Draft Board Meeting Minutes
President’s Report January 22, 2025
FSNC – January 2025 Treasurer Report
FSNC Financial Reports 2024-11-30
Executive Director Report – January 2025
TFSFGS Board Self-Assessment (Draft for Feedback)
FD01 Gift Acceptance Policy (Amended Final)
Agenda for Board Meeting April 16, 2025
March 19, 2025 Draft Board Meeting Minutes
March 19, 2025 Board Meeting Action Items
Audited Financial Statements 2024
Financial statements v2 The Fort Saskatchewan Food Gatherers YE 31st Dec 2024
The Fort Saskatchewan Food Gatherers YE 31st Dec 2024 – Audit results
Other Reports
Policy Committee Report April 2025
Accreditation Committee Board Report April 2025
Suggested Memorial Naming for Kassandra
Board Workshop Documents
2025 Board of Directors SOAR Updated Draft
2025 Board of Directors Strategic Plan Updated Draft
Draft Volunteer Policies Group
VOL01 Introduction to Volunteer Management Policy Draft for Board Review
VOL02 Volunteer Recruitment, Selection & Acceptance Policy Draft for Board Review
VOL03 Volunteer Work Policy Draft for Board Review
VOL04 Volunteer Privacy Policy Draft for Board Review
VOL05 Volunteer Progressive Discipline Policy Draft for Board Review
VOL06 Volunteer Conflict, Complaints & Resolution Policy Draft for Board Review
VOL07 Volunteer Dismissal & Departure Policy Draft for Board Review
VOL08 Interim Volunteer Coverage for Staff & Operational Absence Draft for Board Review
VOL09 Member-Volunteer Code of Conduct Updated April 8, 2025
VOL10 Occasional or Group Volunteer Code of Conduct Updated April 08, 2025
Agenda Draft for Board Meeting July 16, 2025
FSNC Board Meeting Draft Minutes June 25, 2025
President’s Report July 16, 2025
Vice Presidents Report to the July 16 2025 Board Meeting
Monthly Board Financial Report June 30, 2025
Policy Committee Report July 2025
FSNC Employee Code of Conduct Update
FSNC Employee Oath of Confidentiality Update
FSNC Member Volunteer Code of Conduct Agreement Draft July 2025
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Agenda for Board Meeting May 21, 2025
Draft Board Meeting Minutes April 16, 2025
2025.04.15 – Action Items Updated
Draft May 07, 2025 FSNC AGM Meeting Minutes
Accreditation Committee Report May 2025
Policy Committee Report May 2025
TFSFGS-Board-Self-Assessment Compiled Data March 06, 2025
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Agenda for Board Meeting March 19, 2025
February 19, 2025 TFSFGS Draft Board Meeting Minutes
February 26, 2025 TFSFGS Draft Special Board Meeting Minutes
Board Meeting Action Items February 19, 2025
President’s Report March, 2025
Poverty Advocacy Weblink – www.foodsecuritynow.ca
Accreditation Committee Report March 2025
Proposed Land Acknowledgement for TFSFGS
Agenda (Draft Updated) for Board Meeting June 25, 2025
FSNC Draft Board Meeting Minutes May 21, 2025
FSNC Draft Special Meeting Minutes June 11, 2025
Board Member Absence 2025-2026
Board (Re)Schedule for Servus Credit Union Food Drive
President’s Report June 25, 2025
Vice Presidents Report to the June 25 2025 Board Meeting
Accreditation Committee Report June 2025
Policy Committee Report June 2025
FS01 Personnel Oversight DRAFT
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2024
- 01.17.2024 FSFB Board Meeting Agenda
- Executive Director Report January 2024
- Shopping Day Report 2023 Revised Jan 13 2024
- The Fort Saskatchewan Food Bank Meeting Agenda and Action Register- Jan 11, 2024
- FSFB – Jan 2024 Treasurer Report
- November Financial Results
- December 2024 Prelim Financials
- TFSFGS Policy Committee Report January 2024
- 04.17.2024 Board Meeting Agenda
- Vice-President-Report-April-2024
- TFSFGS-Policy-Committee-Report-April 17, 2024
DRAFT 2024 Audited Financials
- 07.17.2024 Draft Board Meeting Agenda
- 2024.06.19 FSNC Draft Board Meeting Minutes
- 2024.07.08 FSNC Draft Special Board Meeting Minutes
- 2024 TFSFGS Quarterly Financials April-June
- 2024-06-30 TFSFG Financial Reports (January-June)
- President’s Report July 17, 2024
- FSFB – July 2024 Treasurer Report
- Policy Committee Report July 17, 2024
- Addressing Food Insecurity Through Ethical Leadership- Amanda Bell (FYI)
Agenda for Board Meeting October 16, 2024 (Draft 2)
Minutes FSNC Board Meeting September 18, 2024
President’s Report October 16, 2024
Treasurer’s Report – October 2024
FSFG Financial Reports 2024-09-30
Diversity, Equity & Inclusion Policy Group
DEI01 Diversity, Equity and Inclusion Final Policy (Approved) Provided for your reference
DEI02 Anti-Discrimination and Anti-Racism Draft Policy
DEI04 Accessibility and Accommodations Draft Policy
DEI05 Feedback and Complaint Draft Policy
DEI05 Feedback and Complaint Draft Policy (Amended)
DEI06 Whistleblower Draft Policy
DEI07 Scent Free Environment Draft Policy
Human Resources – HRo1 – HR07 Previously Approved
HR08 Compensation Oversight of the Executive Director Draft Policy
HR09 Succession Planning of the Executive Director Position Draft Policy
HR09 Succession Planning of the Executive Director Position Draft Policy (Amended)
Fund Development Policy Group
FD01 Gift Acceptance Draft Policy
FD03 Donor Recognition & Stewardship Draft Policy
Governance – Board Policy
- 02.21.2024 FSFB Board Meeting Agenda
- Event Committee Report Feb 2024 re VOLUNTEER APPRECIATION event
- FSFG Financial Reports 2024-01-31
- Executive Director February 2024 Report
- FBC-accessibility-guide-FINAL2-remediated
- TFSFGS-Policy-Committee-Report-February 2024
- Draft DEA1 Diversity, Equity and Inclusion Policy Feb 21 2024
- FSFB Minutes 17 Jan 2024
- 05.15.2024 FSFGS Board Meeting Agenda
- April 17, 2024 Board Meeting Minutes
- April 20, 2024 Board Meeting Minutes
- May 11, 2024 Board Meeting Minutes
- Interim ED Report – May 2024
- Policy Committee Report May 15, 2024
- OH&S Committee Minutes – April 18, 2024
- FSFB Strategic Plan_Internal_Approved October 26, 2022
- FSFB – Q1 and April 2024 Treasurer Report
- Financial Statements – Q1
- FSFG Finacial Reports 2024-04-30
No Scheduled Board Meeting for the Month of August
March 10
March 20
- 03.20.2024 FSFB Board Meeting Agenda (Revised)
- February 21, 2024 Meeting Minutes
- March 10, 2024 Special Meeting Minutes
- President Report- March 2024
- Vice President Report March 2024
- FSFB – Mar 2024 Treasurer Report
- Interim ED Report – March 2024
- TFSFGS-Policy-Committee-Report-March 20, 2024
- Final Draft Past President Position Description
- Final Draft President Position Description 2024
- Final Draft Vice President Position Description 2024
- Final Draft Treasurer Position Description 2024
- Final Draft Secretary Position Description 2024
- Final Draft Board Member (Director) Position Description 2024
- Final Draft Board Member Terms & Conditions Agreement 2024
- Final Draft Executive Director Job Description March 2024
- 06.19.2024 Board Meeting Agenda REVISED
- May 15, 2024 Meeting Minutes
- President Report June 2024
- Standing Committee Policy DRAFT June 2024
- Treasurer Report – May 2024
- June 2024 Interim Executive Director Report
- TFSFGS Financial Reports 2024-05-31
- TFSFGS-Policy-Committee-Report-June 19, 2024
- Christmas Hamper & Toy Committee Terms of Reference Final Draft June 2024
- Executive Committee Terms of Reference Final Draft June 2024TFSFGS-Policy-Committee-Report-June 19, 2024
- Finance Committee Terms of Reference Final Draft June 2024
- Fund Development Committee Terms of Reference Final Draft June 2024
- Nominating Committee Terms of Reference Final Draft June 2024TFSFGS-Policy-Committee-Report-June 19, 2024
- OH&S Committee Terms of Reference Final Draft June 2024
- Policy Committee Terms of Reference Final Draft June 2024
- Risk Management Committee Terms of Reference Final Draft June 2024
- Draft #5 Board Meeting Agenda September 18, 2024
- Draft Board Meeting Minutes July 17, 2024
- President’s Report September 18, 2024
- Treasurer Report – September 2024
- TFSFG Financial Reports 2024-07-31
- ED Report – September 2024
- FIN1 Accounts Payable (Amended)
- FIN2 Annual Budget
- FIN3 Equipment & Property
- FIN4 Financial Reporting
- FIN5 Finanical Administration
- FIN6 Insurance
- FIN7 Investment & Reserve Funds
- FIN8 Payroll
- FIN9 Procurement
- FIN10 Record Protection, Retention, and Destruction(Revised)
- FIN11 Sources of Income
- Member -Volunteer Code of Conduct Final Draft
- Occasional and-or Group Volunteer Code of Conduct Final Draft
- Fort Saskatchewan Nourishment Center Insurance Review.docx
- Draft Guiding Principles
- Dow Partnership Summary
No December Board Meeting
2023
- FSFB Agenda Jan 2023
- 2022 Christmas Campaign Committee Report v2
- FSFG-Monthly Reports2022-12-31
- FSFG-Monthly Reports 2022-11-30
- Space Sharing Committee Report November 23 2022
- FSFGS Application Form Furniture Bank Submission Dec 2022
- FSFGS Space Sharing Agreement DRAFT
- Executive Director Report January 2023
- Finance Committee Report Jan 2023
- FSFG Audit Services RFQ Submission from St. Arnaud Pinsent Steman
- Jan 25 2023 Steering Committee Update
- FSFB Minutes 23 Nov 2022
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No July 2023 Board Meeting
- FSFB Minutes 20 Sep 2023
- 2023 Christmas Committee Terms of Reference- DRAFT
- FSFGS Board Conflict of Interest Policy Approved March 2023
- TFSFGS Policy Committee Report October 2023
- 2023FSFGBoardReports-Basic 2023-09-30
- 2023FSFGMonthlyReportsforKass 2023-09-30
- Executive Director Report October 2023
- Financial Report – Jan to Sept 2023
- 10.18.2023 FSFB Board Meeting Agenda
- 2023 Budget 11 22 Final KG
- 2024 Budget 1st Draft
- Capital Campaign Steering Committee October 2023 Update
- 2023 FBA Beyond Borders Conference Report
- 08.16.2023 FSFB Board Meeting Agenda
- FSFB Minutes 22 Mar 2023
- FSFB Minutes 17 May 2023
- FSFB Minutes 21 June 2023
- June 2023 – Financials
- July-2023 – Financials
- FSGS Financial Summary to Aug 16 Board Meeting
- Balance Sheet – June 30 2023 vs 2022
- Profit & Loss Statements Jan to Jun 2022 vs 2023
- TFSFGS Policy Committee Report August 2023
- Executive Director Report August 2023
- 2024 Budget Last ED Draft Nov 13
- FSFB HR Policies Final Draft Nov 13 2023
- TFSFGS Policy Committee Report November 2023
- 2023FSFGMonthlyReportsforKass 2023-10-31
- Executive Director Report November 2023
- Christmas Committee Report for Board Nov 15 2023
- The Fort Saskatchewan Food Bank Meeting Agenda and Action Register- October 26, 2023
- 11.15.2023 FSFB Board Meeting Agenda
- FSFB – Financial Commentary – 2024 Budget
- Safety Committee Report March 8 2023
- Safety Committee Agenda Mar 8 2023
- 2023FSFGMonthlyReportsFeb
- Fort Saskatchewan Food Gatherers Society Fiscal 2022 Audited Financial Statements V3 (1)
- Fort Saskatchewan Food Gatherers Society Fiscal 2022 Trial Balance and Adjusting Journal Entries V3
- FSFGS Policy Committee Report March, 2023TOR- Policy Committee FinalFSFGS Board Conflict of Interest Policy –
- FinalFSFGS Board Conflict of Interest Policy – Final
- 03.22.2023 Board Meeting Agenda
- Fort Saskatchewan Food Gatherers Society Fiscal 2022 Audit Results Document
- Executive Director Report March 2023
- 2023 May Financials 2023-05-31
- Executive Director Report June 2023
- Special Report June 2023 Project Pallet Racking
- Fort Saskatchewan Food Bank Pallet Racking 05.26.23.pdf with drawings and permit.
- FBC_StandardsofExcellence_2023Guidlines_Eng_v7
- May 17, 2023 Board Meeting
- 06.21.2023 FSFB Board Meeting Agenda
- FSFB Strategic Plan_Internal_Approved October 26, 2022
No December Board Meeting
2022
- 2021 Christmas Campaign Report
- 2021 FB Actual to Budget
- 2021 FB CH BF
- 2021 Notes to statements
- 2021 Stmt Fin Pos
- 2022 budget Jan 24
- Agenda Fort Saskatchewan Food Gatherers Society
- Board Member Job Description
- ED Report January 2022
- FSFB Meeting Minutes Jan 26,2022
- FSFB Meeting Minutes Nov 24 2021
- FSFGS Advertisement
- Presidents Report January 2022
- Transfer Calculation
- VP Report January
- FSFB OCT 2022 Board Meeting Agenda
- FSFB Minutes Sep 2022
- 2022 TOR Christmas Committee
- 2022 Christmas Campaign Board Report OCT
- Fort Saskatchewan Food Gatherers Society Tenant Application Form Final Draft.
- Report to FSFGS BOD October 26, 2022 Ad Hoc Committee on Space Sharing
- FSFG-Monthly Reports 2022-09
- Executive Director Report Oct 2022
- Meeting Agenda May 25, 2022
- Capital Campaign Policies DRAFT May 2022BOD
- FINALFort Saskatchewan Food Bank _Campaign Plan_May 13-2022
- Capital Campaign Steering Committee TOR
- FSFB_Campaign Communication Plan FINAL 2022-05-11
- FINAL_ FSFB Donor Recognition Plan Final 2022-05-13
- FSFB Case For Support FINAL 2022-05-11
- Forklift Safe Work Procedures
- ForkLift Weekly Inspection Form
- FSFG-Monthly Reports 2022-10-31
- 2023 Budget 11 22 Final KG
- Report to FSFGS Board of Directors November 23, 2022 Ad Hoc Committee on Space Sharing Final
- FSFGS Draft Three Space Sharing Agreement November 2022
- FSFB Minutes 26 Oct 2022
- 11.23.2022 FSFB Board Meeting Agenda (1)
- Executive Director Report November 2022
2021
- 2020 Christmas Campaign Report
- Agenda Jan 2021
- Balance Sheet with Christmas 2020
- Building Bridges, Jan. 14, 2021
- ED Report December 2021
- Foodbank January 2021 Board Mtg Minutes
- L2F FSFB Statistics Visits Food Provided by Month 2020
- L2F January 2021 Board Meeting
- PAFS
- Purchasing January 2021
- Search Committee
- Technology January 2021
- Agenda Feb 2021
- Board Training Suggestions
- Christmas Hamper Campaign Wrap
- February Shopping Day Report
- February Warehouse Report
- Financial Report 1 2021 January Notes to statements
- Financial Report 2 Stmt Fin Position
- Financial Report 3 Stmt Rec & Disb
- L2F FSFB 2021 Statistics by Month
- Pres Report Feb 2021 Word Doc
- Pres Report Feb 2021 PDF
- Purchasing February 2021
- Technology February 2021
- VP Report for Feb Word Doc
- VP Report for Feb PDF
- 1 2021 07 & 08 Notes to statements
- 1 2021 07 08 Notes to statements
- 2 Stmt Fin Pos
- 3 YTD Fin Stmt & Exp
- 4 QB YTD (1)
- Bookkeeping Quote 2021-09-02
- Committee Policy – FB
- Committee TOR Worksheet
- ED Report Sept 2021
- Food Bank-Ad Comps
- Fort Sask Food Bank Brand Unveiling
- FSFB HR Manual
- FSFB September 22nd 2021 Minutes
- President Report September 2021 (2)
- Special Report Sept 2021
- ViTreo_FSFB_Proposal_Fundraising Services_2021-08-10
- 1 2021 February Notes to statements
- 2 Stmt Fin Position
- 3 Stmt Rec & Disb
- 2021 March Maintenance Report M
- Agenda April 1, 2021
- Building Bridges, March 11, 2021
- Hardware Quote for Board March 2021
- L2F FSFB 2021 Statistics by Month as of March 2021
- PAFS, February 25, 2021
- President
- Proposal for 2021 Volunteer Appreciation
- Purchasing March 2021
- Shopping March
- Technology March 2021
- Warehouse report March
2020
- 2020 11 bal sheet
- 2020 11 Directors
- 2020 11 Treas Stmts
- Foodbank November 2020 Board Minutes
- FSFB November Property Report
- L2F November 2020 Board Meeting
- Nov 2020 Building Committee Report
- PAFS, October 28, 2020 (1)
- Purchasing November 2020
- Search Committee
- Technology November 2020
- VP report November 2020
- 2009-roles-responsibilities-nonprofit-boards-information-bulletin-1998-revised-2009
- 2009-understanding-financial-statements-information-bulletin-2004-revised-2009
- 2018 Bylaws
- Board Member Job Description
- FB Areas of Responsibility Sept 2020 (1)
- FB Contact List Sept 2020
- Food-Valuation_Network-Presentation_July-2020_NEW
- FSFB Action Planning Worksheet
- FSFB P&P manual 2020 08 24
- FSFB Planning Workshop Notes
- Summary of Motions
2019
- FSFB AGM Minutes 17Apr19
- FSFB AGM Minutes Part 2 17 April 2019
- FSFB Minutes 10Apr19
- FSFB Minutes 15May19
- FSFB Minutes 16 Oct 19
- FSFB Minutes 17Apr19
- FSFB Minutes 18 Mar 2020
- FSFB Minutes 19 Feb 2020
- FSFB Minutes 19 June 19
- FSFB Minutes 20 Nov 19
- FSFB Minutes 20Mar19
- FSFB Minutes 21 Aug 19
- FSFB Minutes 22 Jan 2020
- FSFB Minutes 23 Sept 19
- FSFB Special Meeting Minutes 22Apr19
- Special Meeting 27 Nov 2019
