Be Help Full.

Summer Position: Administrative Assistant

This role enhances organizational efficiency by developing standardized procedures, documentation, and volunteer role descriptions. Supporting the Food Banks Canada Standards of Excellence Accreditation ensures best practices are met, improving service delivery and sustainability. These efforts help the Nourishment Centre operate effectively, benefiting the community and strengthening the not-for-profit sector within Fort Saskatchewan.

Dates of Position

Immediately – August 31, 2025

Hourly Rate

17.00/Hour

Primary Duties:

• Assist in preparing documentation to support the Food Banks Canada Standards of Excellence Accreditation process.
• Collaborate with staff and volunteers to understand existing procedures and identify areas for improvement.
• Develop and standardize procedure documents, volunteer role descriptions, and internal processes.
• Create tracking tools and organizational documents to ensure compliance with best practices and accreditation standards.
• Support data entry, record-keeping, and documentation management.
• Help ensure consistency, fairness, and transparency in all processes and policies.
• Participate in meetings, gather feedback, and refine processes to align with accreditation requirements.
• Support general operations (e.g., food recovery, sorting donations, and assisting clients) when necessary.
• Additional duties as required.

Qualifications

• Clean Criminal and Vulnerable Sector Record Check with Vulnerable Sector
• AHS Food Safety Certificate is an asset.
• Proven experience in an administrative role or similar position is preferred.
• Familiarity with front desk operations and phone systems is highly desirable.
• Proficient in Microsoft Office applications (Word, Excel) and other office software.
• Strong organizational skills with the ability to multitask effectively in a fast-paced environment.
• Excellent verbal and written communication skills to interact professionally with staff and volunteers.
• Attention to detail in data entry and document management tasks is essential.
• Ability to work independently as well as collaboratively within a team setting.

This position is funded through the Government of Canada Summer Job Program and as such requires all applicants to:

• Be between 15 and 30 years of age at the start of the employment.
• Be a Canadian citizen, permanent resident, or person who has been granted refugee status in Canada under the Immigration and Refugee Protection Act.
• Be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations. International students are not eligible participants. Recent immigrants are eligible if they are Canadian citizens or permanent residents.

To apply, please email your resume AND cover letter to jobs@fsnc.ca. For more information, download the Administrative Assistant (SUMMER) – Job Description 2025. 

The Fort Saskatchewan Food Gatherers Society provides equal employment opportunities to all employees and applicants for employment without regard to ancestry, race, colour, creed, religion, sex (including pregnancy), sexual orientation, nationality or national origin, ethnic origin, first language, age, gender, gender identity and/or expression, physical or mental disability, marital status, family status, political belief, source of income or social condition. We provide employment accommodation in accordance with provincial legislation.

As a charitable organization, the Fort Saskatchewan Nourishment Centre’s primary role is to help support local residents and families during times of food insecurity, through the thoughtful collection and distribution of a healthy variety of foods and goods, and even more diverse, longer-term strategies designed to strengthen and enhance the lives of others; vanquishing not just the sharp pangs of an empty stomach, but the stigma associated with the asking for, and acceptance of, much needed help. The Fort Saskatchewan Food Gatherers Society is committed to the provision of empathy, goodwill and food and product charity in a safe, comfortable and welcoming environment free from fear and judgement.

Monday – Friday:
9am – 4pm

Select Wednesdays 11am – 6pm
Call us to book a time

Tuesdays: 10am – 7pm
Thursdays: 10am – 5pm

The Fort Saskatchewan Food Gatherers Society is a registered charity which operates the Fort Saskatchewan Food Bank, Christmas Hamper Campaign, School Snack Program, and various other essential programs and services from the Fort Saskatchewan Nourishment Centre in order to serve a little hope and happiness to the people of Fort Saskatchewan in various times of need.