Request for Proposals- Content Creation

Introduction

The Fort Saskatchewan Food Gatherers Society (FSFGS) is a registered charity established in 1985 operating the Fort Saskatchewan Nourishment Centre, with the primary program being the Fort Saskatchewan Food Bank, providing reliable food distribution, with compassion and dignity, to residents struggling with food security. Its mission is to ensure access to good and healthy food in order to impact positively on people’s lives.

The Society has two full-time and one part-time employees and volunteer membership of 100+ individuals. The Society is governed by a Board of Directors consisting of 10 Directors.

The FSFGS is building on success. Through a recent rebranding initiative and growth from emergency-only services to
evolving into a Community Food Resource Centre while acquiring a newer facility ten times the size of our old home; facilitating the development of expanded services to meet the needs of our community in a more meaningful way … we are changing what a Food Bank looks like, here in Fort Saskatchewan.

Term of Engagement

It is expected that the successful applicant will be retained to create content and will be compensated as an independent contractor. Individuals or agencies may participate in responding to this RFP.

Purpose

FSFGS is contracting a Content Creator to provide images, graphics and art, templates, and functional files to communicate our messages, both internally and community-facing, cohesively and impactfully while increasing brand awareness.

Scope of Work

Functional Requirements:

The successful applicant will have an established creative edge and capability to produce articles, images, graphics, templates, communication tools, and functional user-friendly files utilizing established brand assets.

• General / Operational
  • Brochures, signage, newsletter templates, external marketing campaign(s)
  • Facebook, Instagram templates and campaigns
• Images utilized for repeat communication campaignsSeasonal
  • Holiday campaign marketing pieces – digital and print
  • Facebook, and Instagram frame templates and campaigns
• Project-based
  • Volunteer recognition campaign

The selected vendor will:

• Create high-quality, relatable content and tools that align with FSFGS brand visuals, voice, mission, vision, and values, and food security issues.
  • Content and tools must build upon our sense of identity and be uniquely FSFGS.
  • Content and tools must be compelling to a broad audience.
  • Content and tools must be relevant, influential, and impactful.
• Manage the content creation process from content > to draft > to revisions > to delivery of the final product.
• Create channel-specific content/template/tools for social media platforms and communication avenues usable within Canva.
• Secure content creation release forms, model releases and obtain licenses and permits as necessary.

Qualifications:

• Minimum of four (4) years of demonstrated experience creating content, distributed via a variety of channels.
• Have original creative work and demonstrated work product designed for a similar organization: philanthropic institution, Food Bank, food security, social responsibility organization, fundraising.
• Able to successfully interpret, embrace, utilize, and expound upon established branding and organizational purpose, passion, and goals.
• Able to converse simply and plainly and produce user-friendly files and tools for ongoing internal utilization.
• Proven history of producing acceptable deliverables in a narrow timeline.

Proposal Requirements:

• State unique proposition over competitors.
• Provide background information on your company, including a list of clients.
• Illustrate how we will interact for execution and optimization. For example – how are revisions handled?
• Provide a pricing matrix or rate card and all realistic project costs.
• Indicate your typical timetable and ability for accommodating narrow project due dates.
• References required upon request.
• Upon acceptance of each design or concept, the content creator will provide FSFGS with either a print-ready copy or Canva access to the file, as directed by FSFGS and FSFGS will retain all intellectual property rights.

Evaluation & Contracting:

All proposals satisfying the requirements of this Request for Proposals will be evaluated to establish which of the providers best fulfills the needs of the FSFGS and this project. This Request for Proposals in no way commits the FSFGS to award a contract, to pay any costs in preparation of a proposal, or to contract for the goods and/or services offered. The FSFGS reserves the right to accept or reject any or all proposals received as a result of this request, to negotiate with all qualified providers or to cancel this Request for Proposals. After awarding the contract, the schedule will include a period of collaboration between the FSFGS and the selected Contractor to better define, elaborate upon, and fix the Contractor’s final Scope of Work and general Terms and Conditions.

Questions?

All inquiries regarding the Request for Proposals should be directed to:
Kassandra Gartner
FortSaskFoodBank.ED@gmail.com
Office 780-912-3431

Who is paying?

Donors – individuals, corporations, and other charities – fund the work of the FSFGS. No donor dollars are used to fund FSFGS marketing efforts. Instead, granting bodies are applied to when the FSFGS has a marketing-based project intended. Funds for this project are provided by the Community Services Recovery Fund.

The Community Services Recovery Fund is a $400 million investment from the Government of Canada to support community service organizations, including charities, non-profits, and Indigenous governing bodies, as they adapt and modernize their organizations.

Proposals should be emailed to FortSaskFoodBank.ED@gmail.com by 5:00 p.m. on Wednesday, September 20, 2023 (extended from Tuesday, September 12, 2023).

The Fort Saskatchewan Food Gatherers Society provides equal opportunities to all applicants without regard to ancestry, race, colour, creed, religion, sex (including pregnancy), sexual orientation, nationality or national origin, ethnic origin, first language, age, gender, gender identity and/or expression, physical or mental disability, marital status, family status, political belief, source of income or social condition. We provide accommodation in accordance with provincial legislation.

Download Request for Proposal- Content Creator Sept 2023

Be Help Full.

As a volunteer Governance Board Director with the Fort Saskatchewan Food Gatherers Society and its Food Bank, you can help serve to strengthen the foundations and futures of Fort Saskatchewan residents, families and the community at large.

You have an open, progressive mind with a strong desire to curb oppressive stereotyping and discrimination, to share valuable information and ideas in the promotion of dignity, self-esteem and relationship building; the empathy to realize that vulnerability and need doesn’t make someone less of a person…it makes them more human and more deserving of a little humanity; and the understanding that success is best measured not by pounds of food distributed but by lives changed. We now have the space, resources, and renewed momentum to distribute even larger helpings of hope and happiness with our healthy food hampers; and an aspirational strategy for you to chew on that is sure to encourage the conversations and actions needed to implement real, lasting solutions in the feeding of body, mind, soul, and community spirit.

Individuals with community connections and experience in the following areas would be a strong asset:

• Involvement or previous experience with a Governance Board
• Business & Financial Management
• Fund Development
• Capital Campaigns
• Change Management
• Leadership

Board Directors are required to attend one board meeting per month, either in person or by Zoom, and participate in fund-raising events, annual strategic planning workshops, and at least one committee. Members are elected by the Membership of the Fort Saskatchewan Food Gatherers Society at the Annual General Meeting (AGM). To ensure continuity of the Board, Directors are elected for two-year terms. The position of Board Director is strictly volunteer and does not include remuneration.

To apply, please send your letter of interest or resume to fortsaskfoodbank.president@gmail.com — and boldly step toward making a difference.

As a charitable organization, the Fort Saskatchewan Food Bank’s primary role is to help support local residents and families during times of food insecurity, through the thoughtful collection and distribution of a healthy variety of foods and goods, and even more diverse, longer-term strategies designed to strengthen and enhance the lives of others; vanquishing not just the sharp pangs of an empty stomach, but the stigma associated with the asking for, and acceptance of, much needed help. The Fort Saskatchewan Food Gatherers Society is committed to the provision of empathy, goodwill and food and product charity in a safe, comfortable and welcoming environment free from fear and judgement.

Monday, Wednesday, Friday:
9am — 2pm

Wednesdays 11am-6pm
Call us to book a time

Tuesdays: 10am-7pm
Thursdays: 10am-5pm

The Fort Saskatchewan Food Gatherers Society is a registered charity which operates the Fort Saskatchewan Food Bank, Christmas Hamper Campaign, School Snack Program, and various other essential programs and services from the Fort Saskatchewan Nourishment Centre in order to serve a little hope and happiness to the people of Fort Saskatchewan in various times of need.